I am working as an associate QA engineer and my team asked me to send a QA confirmation email. I don't have any experience with a confirmation email.
Can you tell me what the format for a QA pass email is? I've tried Google, but can't find any help on formatting - maybe my keywords are wrong.
I read this article but it does not help me.
I never heard of any formal artifact of that name but if you go with a simple test report I imagine you should be fine. Just write down what (exactly) was tested, where you tested what you found, what your passing criteria were and identify remaining risks. If they need anything else they'll tell you, or even better, just ask them beforehand. Being a good communicator is part of being a good QA Engineer.
In short, there is NO overarching, industry-wide accepted format for a sign-off email (which is what they are asking you to compose). I have been in QA - automated and manual - for almost 25 years now, and have never seen a template for a sign-off email. You and your team would need to make the determination on what is expected in the body of the email. Some teams, "QA signs-off on XXXX" is good enough. Others may be more robust.
TLDR;
Ask your team what the expectation is!
Although this doesn't answer the question directly, as there isn't a 'standard sign-off email' at least that I know of, the underlying problem is more important.
As far as I am concerned 'shipping' is a business decision. Not a decision made by the tester/QA or the team. I wholeheartedly concur with this when testers are asked for ship/noship opinion and have a read here.
Your job is to inform. As has been mentioned elsewhere: communicate what you have done, how you did it and what you didn't do. So others can make informed decisions based on what you provided and on information provided by others and information you don't even know exists.
To me it seems as you are being setup to be the scape goat, the fall-guy or at best the 'one to make the decision so no-one else has to'. That is not your role, and I assume you are also not being paid for it.
Originally added as a comment, I added this as an answer on a nudge from @32hedge ;-)
Same as Daniel was mentioning above, there is no specific standard set for sending the Testing Sign off email. But what you can do is, is to include the necessary details in the sign off email.
Below items can be optional for your team, so choose the ones you need.
The correct format is the format you and your team/company decide on. Like others wrote there is no industry standard. Actually I think most companies use a workflow management system to handle this, or a test management tool, not email.
Still if email is the way to go, I would suggest you try to find the Minimal Viable Bureaucracy. Whats is the minimal email content that will generate the necessary flow of communication.
